Opportunity International Australia is committed to protecting your privacy.
Opportunity International Australia (Opportunity or We) respects your right to privacy and we recognise the trust you place in us through your dealings with us. We are committed to protecting your privacy.
Opportunity has obligations to protect your personal information under the Privacy Act 1988 (Cth), the Australian Privacy Principles and general law. The personal information you provide us remains confidential and is only used for the purposes outlined below.
This policy outlines:
- What is personal information?
- What personal information we collect and why
- How we collect and hold personal information
- How we use and disclose personal information
- Disclosure of personal information to overseas recipients
- How we secure and store your personal information
- Opting out of direct marketing communications
- How you can access, update or correct your personal information
- How you can make a complaint and how we will deal with it
- How to contact us
What is personal information?
Personal information means information or an opinion about an identified person or a person who is reasonably identifiable. Examples of personal information include your name, address and contact details.
Sensitive information is a subset of personal information and includes information or an opinion on things like your race or ethnic origin, philosophical beliefs, political opinions, or religious beliefs or affiliations.
What personal information we collect and why
We collect personal information about individuals including supporters, volunteers, contractors and employees for the purposes of carrying out our business, including fundraising activities. The types of personal information we commonly collect include:
- your name and date of birth (to help us identify you)
- your contact details such as address, phone number and email address
- a history of your donations, correspondence and other interactions with us
- your employer details, if you participate in workplace giving, and
- credit card or bank account details.
Sometimes we might collect sensitive information because we want to know what makes you passionate about poverty and justice issues so we can better communicate with you.
This information is used so we can notify you of developments within Opportunity or events that may be of specific interest to you.
We endeavour to ensure that your information is only collected with your consent. You can decline or choose what information to provide to us (including being anonymous or using a pseudonym). However without your personal information, we may not be able to meet your expectations. For example, you may not be able to obtain a tax deduction for your donation if you do not provide us with your personal information.
How we collect and hold personal information
Where possible, your personal information is collected directly from you. This can be from donation forms, events or Insight Trip registrations, business cards given to staff, through the website or by direct request.
We may also receive your personal information from third parties that have provided us with lists to identify prospective donors. Where personal information about you is received by us from a third party, we will endeavour to ensure your consent was provided or it is reasonable to expect that you know this information was given to us and understand why it was provided.
How we use and disclose personal information
We will use your personal information in connection with our business activities and will always treat your personal information as confidential. This may be to process donations, to send receipts, newsletters or updates about our programs, to conduct marketing and fundraising activities or to invite you to Opportunity functions. We believe it is important for you to understand how your support is making a difference to the mothers, families and communities we serve. We may also send you requests for donations.
From time to time we may disclose your personal information (where relevant) to:
- volunteers, agents, contractors and third party providers who we retain in connection with supporter activities including mailing houses and printing companies
- third party providers such as travel agents who we retain in connection with Insight Trips
- contractors who we retain to provide services in connection with Opportunity's database or practices
- organisers or hosts of Opportunity functions that you choose to attend, or
- other entities as required by law.
In each instance your personal information will be provided to the third party for a limited and defined purpose. We also take reasonable steps to ensure that these organisations are bound by confidentiality obligations when handling your personal information.
Disclosure of personal information to overseas recipients
We only disclose personal information to overseas recipients if it is necessary in order to support our mission. We may disclose your personal information to other organisations located outside of Australia to produce printed material and electronic communications in order to reduce overhead costs. Whilst it is not practicable to list every country in which these recipients are located, it is likely that the countries to which your information may be disclosed include China, Canada, UK and the USA.
Additionally, some activities, such as Insight Trips to see our programs in India, the Philippines, Indonesia or other countries, may require us to disclose your personal information to third parties based overseas. For example, your name, date of birth and passport details may be provided to our partners or their suppliers to book flights and accommodation when you visit their countries.
While reasonable steps are taken to protect your personal information, we cannot guarantee overseas recipients will comply with the Australian Privacy Principles. In these instances, we will notify you and seek your express consent prior to disclosing your information to an overseas recipient. We will also advise you at the time your consent is sought that we cannot guarantee that the overseas recipients will comply with the Australian Privacy Principles.
How we secure and store your personal information
The security of your personal information is important to us and we make all reasonable efforts to ensure that your information is stored securely – both in electronic and hard copy forms.
Most of your personal information is securely and safely stored in our electronic supporter database. Hard copies of your information, such as donation forms, are kept securely.
Where we use external contractors, such as a mailing house, to send you our mail, we require the contractor to agree that any personal information disclosed to it remains confidential.
We commit to destroy our records of your personal information if we no longer need to keep these. An exception to this may be the retention of the information for data analysis or financial record-keeping requirements. However if this occurs, the personal information will be de-identified and retained in a form which does not allow you to be identified from that information.
On the website, Opportunity tracks non-personal statistical information about visits to our website, the route taken through the pages and other general information. We use this information to help us understand how our website is used so we can continually improve our service to you. This information is not linked to any personally identifiable details and you can usually disable cookies in your internet browser settings.
Opting out of direct marketing communications
Where we use your personal information to send you marketing communications by post, email or phone, we will provide you with an opportunity to opt out of receiving such communications. By electing not to opt-out, we will assume we have your consent to receive similar information and communications in the future. We will always ensure that our opt-out notices are clear, conspicuous and easy to take up.
If you do not wish to receive direct marketing communications from us, please contact us. Our full contact details are provided in the ‘How to Contact Us’ section below.
How you can access, update or correct your personal information
Opportunity takes all reasonable steps to ensure that the personal information we hold is accurate, complete and up-to-date. We encourage you to contact us if there are errors in the personal information we hold about you and keep us informed of changes to information such as your name or address.
If you would like access to the personal information we have collected or hold about you, or want us to correct or update that information, please contact us as detailed below.
To protect your privacy and personal information, you are required to confirm your identity when you contact us by confirming some of the details we have on record for you, such as your current address, phone numbers, email address or date of birth.
How you can make a complaint and how we will deal with it
Opportunity will strive to satisfy any questions that you have or resolve minor complaints within five days. For more serious or complex complaints, where it is anticipated the investigation and resolution will take longer, the complainant will be advised of the process and the expected timeframe for resolution.
How to contact us
- In person to Level 4, 220 George Street, Sydney NSW 2000
- By mail to Opportunity International Australia, GPO Box 4487, Sydney NSW 2001
- By phone on 02 9270 3300 or 1800 812 164
- By fax on 02 9270 3399
- By email at firstname.lastname@example.org or email@example.com
- Privacy Officer: Kathleen Hill
We may make changes to this policy from time to time without notice. Any changes will be reflected on this page. This policy was last updated in October 2014.